This replaces spreadsheets and email chains with automated workflows
Reducing risk and improving supplier decisions
Ensure Quality
To verify that suppliers can consistently provide products or services that meet the company’s quality standards and specifications
Mitigate Risks
To identify and manage potential risks associated with suppliers, such as financial instability, supply chain disruptions, or operational inefficiencies
Promote Sustainability
To enable buyers to select suppliers that follow sustainable and ethics, aligning with the buying company’s environmental and social responsibility goals
Ensure Compliance
To ensure that suppliers follow the relevant legal, regulatory, and industry standards, as well as the company's internal policies
Establish Long-term Partnerships
To enable buyers to develop strategic partnership with key suppliers that can support the company’s growth and adapt to changing market conditions
All suppliers complete a standardised vetting process during onboarding
01
Supplier Vetting Activation
Suppliers receive notification ofbuyer subscription
Existing Supplier Vetting detailsare published to buyer
Document Submission
Suppliers upload required documents (ISO certifications,ESG certificates, etc.)
Suppliers input certificatedetails such as CertificateNumber, Valid from, Valid to
02
03
Reporting
Buyer views summarized report on supplier document submission status, downloadable for offline use
Subscription
Buyer subscribes to ShipServ Supplier Vetting Platform
Account is setup and role-based user credentials are provided
04
05
Vetting Process
ShipServ administers vetting questionnaires to suppliers
ShipServ reviews the documents and questionnaires
Automatic Alerts
System sends automatic alerts to buyers and suppliers
Buyer is notified when supplier certificates are about to expire
Suppliers receive reminders for certificate renewals
06
07
Compliance
ShipServ updates supplier credentials periodically
Buyer is notified about any high- risk profile suppliers
New guide
Take control of Procure-to-Pay
Why invoice control breaks down between PO and payment — and how leading ship managers close the gap. Free guide, plus two diagnostic tools.
